Leading Plant based Oils

Client Overview

Our client is a subsidiary of Swedish Danish-company, specializes in providing plant-based oils and fats, the value-adding ingredients in many products people love to consume. They manufacture specialty oils and fats for applications such as bakery, dairy, confectionery, and personal care, focusing on innovative and sustainable solutions. They make products better tasting, more nutritious, costefficient, and sustainable.

They are listed on Nasdaq Stockholm, with headquarters in Malmö, Sweden, has been Making Better Happen for more than 150 years.

Their Global Operation has:

A brand built upon the foundation of strong customer relationships and in-depth knowledge of the wide spectrum of products, they are the first company in India to produce

1. Trans fat free bakery product
2. Dairy fat replacers in Indian market
3. FDA approved Pharmaceutical oils
4. Specialty fats for confectionary & chocolates

Pre GCMS Implementation Challenges Faced

Prior to implementing the Global Compliance Management Solution (GCMS), our client encountered several challenges:

• 1

  Dynamic and evolving regulations
  Plant-based oil manufacturing is subject to frequent regulatory changes, including contaminant limits (e.g., aflatoxins, pesticide residues), labeling standards, and environmental norms. Ensuring compliance required continuous legal tracking and swift operational adjustments, posing an ongoing challenge.


• 2

  Microbiological and chemical contaminant control
  Plant-based oils are vulnerable to microbial contamination during storage and chemical contamination (e.g., residual solvents, heavy metals) during processing. Integrating real-time analytical tools made compliance tracking challenging.


• 3

  Effluent and waste management challenges
  The refining and extraction processes generate lots of waste. No foolproof evidences of the compliance under all waste management rules such as solid waste, plastic waste, e-waste, hazardous waste etc. are being monitored.


• 4

  Factory Specific Acts
  Each factory unit had to independently comply with state-specific laws, including Factory Acts, boiler certifications, hazardous process rules, fire and chemical safety, and Pollution Control Board norms.


• 5

  HR & Labour Acts
  With a significant female workforce, ensuring full compliance with safety, welfare, and basic amenity requirements remained uncertain.


• 6

  Labelling and Packaging Compliance
  Labeling compliance required accurate integration of ingredient, nutrient, and allergen data with regulatory standards. A dedicated tool enabled precise monitoring of declarations for fatty acids, trans fats, vitamins, allergens, and GM content.


• 7

  Managing Diverse Licenses & Approvals Across Authorities
  As a manufacturing organization operating across diverse geographies and functional areas, they were required to obtain and maintain multiple licenses and approvals from a wide range of local, state, and central authorities.
  • Staggered Validity Periods: Each license has varying renewal periods—annual, biennial, or event-based (e.g., expansion). Manually tracking 30+ licenses across locations risks missed renewals.
  • Multiple Issuing Authorities: Each license has separate portals, forms, and schedules. Missing a renewal can result in penalties, operational suspensions, or imprisonment.

Solution: Lawrbit GCMS Implemented

To address these challenges, they partnered with Lawrbit GCMS, a comprehensive compliance management software solution. Lawrbit GCMS offers a range of features tailored specially to meet the needs of large enterprises:

• Dynamic Rule Engine: has enabled mapping of evolving regulations to specific manufacturing processes, products, and locations, ensuring ongoing compliance without manual tracking.
• Environmental Compliance and Sustainability: The GCMS manages comprehensive compliance of waste workflows—tracking the generation, storage, and disposal of plastic, solid, e-waste and hazardous wastes—to guarantee compliance with environmental regulations are being complying to.
• Regulatory Intelligence & Legal Updates: In Lawrbit GCMS, through twin software architecture the organizations are updated with real-time legal developments that impact their industry, operations, or geographies.
• Labeling and Packaging Compliance: Allocation of compliance & Connects with QC laboratories to feed verified data directly into label templates, ensuring accuracy and regulatory compliance.
• Role based accountability: It assigns specific compliance responsibilities to relevant personnel, enhancing accountability which guarantees the timely compliance reported with correct document proof.
• Audit Trail and Reporting: The Audit Trail in compliance reporting system is designed to ensure transparency, accountability, and traceability in all compliance activities. It automatically records every user action, task update, document upload, and decision made within the system, creating a complete and tamperproof compliance history.

Outcome Post GCMS Implementation

A robust Compliance Management Solution implementation has tailored plant-based oil manufacturing applicable acts at a centralized platform that has:

• Automated regulatory updates and risk assessment across geographies
• Digitized food safety, environmental, and workplace compliance controls
• Enhanced supply chain transparency and fraud detection
• Ensured accurate and compliant labelling for domestic and export markets
• Streamlined documentation, reporting, and audit readiness

This comprehensive approach reduces manual effort, minimizes compliance risk, improves operational efficiency, and enhances market access.

Laws applicable in the Legal Categories:

1. Corporate & Commercial
2. Import & Export Regulations, Trade Laws
3. 3 Taxation
4. EHS & Welfare
5. HR & Labour
6. Information Technology
7. Technology, Media and Advertisement

Conclusion

The collaboration between our client and Lawrbit GCMS underscores the importance of leveraging technology to navigate the complex regulatory landscape. By adopting Lawrbit GCMS, our client has not only streamlined its compliance processes but also reinforced its commitment to operational excellence and regulatory adherence.