LAWRBIT GCMS - INDIA

INDIA’s MOST INTELLIGENT REGULATORY
COMPLIANCE MANAGEMENT SYSTEM

1,000+ ACTS, RULES,
REGULATIONS
50,000+
COMPLIANCE OBLIGATIONS
500+ SECRETARIAL &
OTHER EVENTS
20,000+ LEGAL
DOCUMENTS
100+ REGULATORY
AUTHORITIES

THE NEED

The Companies Act, 2013, SEBI Listing Regulations and now The Code of Ethics by ICAI; all have re-emphasised the significance of adopting industry’s best Governance practices and adopting a robust compliance framework.

It's the responsibility of Key Managerial Personnel (KPMs), Board of Directors, CFOs, Chartered Accountants, Company Secretaries, General Counsels, Auditors to devise an effective system to ensure adherence with all provisions of applicable laws and clearly established responsibility matrix.

It is a daunting task for any Compliance Officer to give assurance to the board as number of applicable laws and compliance could be anywhere between 50 to 1,000+ and 2,000 to 50,000+ respectively; basis no. of entities, locations as part of the group.

Multiple legislations
and regulators

Understanding of
Legal Obligations

Increasing Risks &
Legal complexities

Data Consolidation
& Management

Segregation of Roles
& Responsibilities

Fragmented and inadequate reporting

THE SOLUTION

CLOUD BASED TECHNOLOGY
REGULATORY INTELLIGENCE

Lawrbit Compliance Management System seamlessly integrates Technology with Laws and has been created with decades of experience of its founding team in building technology solutions, consulting MNCs, industry leaders, SMEs & start-ups in strengthening their Risk & Compliance Framework.

Lawrbit GCMS - India is an Industry leading legal compliance management tool; trusted by 1,000s of users across industries and geographies. Our clients have experienced a positive shift of attitude towards compliance, improved adherence & employee satisfaction and reduction in overall cost and time in managing compliance.

SOLUTION ADVANTAGES

UNIVERSAL COMPLIANCE LIBRARY

Process Driven . 4 checkpoints . 13 categories

COMPREHENSIVE LEGAL COVERAGE

60+ Parameters . Documents . Definitions

REAL TIME LEGAL UPDATES

2,000+ Websites . Notifications . Description

Advantages of Compliance Management System India

5 DIFFERENT LINES OF DEFENCE

Owner . Approver . HOD . CXO . Auditors

REMINDERS, NOTIFICATIONS, SCHEDULERS

Personalised Mailers . Configurable

ANALYTICAL REPORTS & DASHBOARDS

Heat Map . Geo Map . Report Builder . Pivot

LEGAL COVERAGE

We provide comprehensive covering across all laws applicable on the business

Corporate & Secretarial

(50+ Acts)

Finance & Taxation

(100+ Acts)

HR, Labour & Employment

(400+ Acts)

Commercial & Administrative

(100+ Acts)

IT / Data & Others

(40+ Acts)

Health & Safety (EHS)

(50+ Acts)

Anti Trust, Corruption ++

(10+ Acts)

Industry Specific

(300+ Acts)

COMPLIANCE CATEGORIES

Laws suggests varied type of obligations on business; we have intelligently bifurcated them to ensure you don’t miss any

COMPLIANCE CATEGORIES

60+ Parameters covering various compliance aspects are captured

  • Compliance Description - Section, Para & Rule, Frequency, Filing Requirements, Filing Type, Form Copy, PenaltyType, Estimated Penalty Amount, Risk Categorisation, Events, Compliance Type, Category, Additional Information & More..
  • Key Terminologies as defined in act & rules with Section reference
  • Act Documents - Copy of Bare Act, Rules, Forms & Formats, etc
  • Regulatory Updates - Circulars, Clarifications, Notifications, Press Releases, Amendments, Schedules, Ordinance, Guidelines, etc

COMPLIANCE MODULES

Basis type of action required, compliance across categories are further bifurcated in 4 modules

ONE TIME

Licenses, Approvals, Registrations, etc

  • Licenses, Approvals, Registrations & Certifications required during commencement of business, office, service, product line, etc
  • Appears in loop basis date and duration of approval granted

RECURRING

Monthly, Quarterly, Bi-Annual, Annual Filings

  • Biggest worry of any CXO are filings under various laws; not having a consolidated, vetted, calendar covering all obligations adds to concerns
  • Designed to be auto triggered on due date in owner’s calendar

EVENT BASED

Secretarial & Non Secretarial Corporate Actions

  • Intelligently identifies obligations from all applicable laws across locations for 500+ Corporate Events; auto assign to relevant user
  • Descriptive notes Events, procedures on 130+ Companies Act Events

ONGOING

Registers, Procedures, Displays, Provisions, etc

  • Usually hidden in finer prints on laws and are understood either by SME’s; to be followed throughout the business operations
  • Self assessment surveys triggered on pre-set frequency

TECHNOLOGY FEATURES

Build on most advanced platform & hosted on AWS, our solution is feature rich, intuitive and easy to use

Workflow Management

  • 5 layers of defence - Performer, Approver, Group Owner, CXO & Auditor
  • Compliance Organogram inline with reporting structures, cross functional collaborations
  • Role based access at each level
  • Approve, Reject, Reallocate compliance tasks
  • Integrate 3rd parties (Vendors & Service providers) for compliance reporting
  • Track expenses, interest, penalty, service fee
  • For event base compliance, restrict trigger rights, define if approver required & approver

Auto Populated Calendars

  • Gets Auto populated for entire fiscal in January; enables effort planning & budgeting
  • Real time auto updation basis legal changes
  • Colour coding on lines of heat map for each date basis compliance status and criticality
  • Compliance Surveys are auto triggered on last date of the period; configure periodicity basis criticality and maturity of the function
  • Define Pre & Post compliance dependencies along with target dates for different user
  • Intuitive calendar with list view options

Document Management

  • Define type of documents and maximum size of documents allowed to be uploaded
  • Configure evidence policy for performer & approver across 14 compliance categories
  • Advance search for download basis multiple parameters; download multiple documents
  • User can upload multiple documents, tag them as Evidence, Supporting doc & Working Sheet
  • Add Confidentiality tag for each document
  • Temper proofing of document - Once uploaded, deletion, modification not allowed

Intuitive Reports & Dashboards

  • Interactive dashboards with drill down, trend charts, location & function wise heat maps
  • Global Heat Map with drill down to country and state levels
  • 5x5 Risk chart basis custom risk categorisation
  • “Matrix Report”, an innovative report builder.
    • Allow users to create & save multiple report templates with 10 filers and ~40 columns
    • Download report in Excel, CSV, Pdf
    • Schedule report for auto mailing on defined date and time every week / month

Value Added Innovative Features

  • Integrated Ticket Centre allowing users to raise support tickets, get resolution, rate responses
  • Manuals, Videos to help user learn the system
  • User can customise Notification, Reminder settings; define frequency & periodicity
  • Internal chat Application: Users can chat with other active users, leave offline messages
  • Audit Trails for every change in compliance status by user & User rights, setting by Admin
  • Contact Directory with user details
  • Regulatory Update mailer frequency

SYSTEM & DATA SECURITY

Regulatory Compliance Solutions are as relevant as their data basis legal updates and sanctity of data.
With SaaS offering, we overcame the challenge of infrequent & non standard updates on previous gen solution.

DR, Back Up & Network Controls

  • Daily / Monthly data backup; accessed by IT
  • Backups on AWS cloud with secured access
  • Backup jobs are tested on 6 monthly intervals
  • Data Encryption using AES 256
  • A secondary DB is created on AWS - RDS on real time basis (0.02 seconds)
  • Disaster Recovery option enabled
  • Corporate Wi-Fi & VPN for access controls
  • Network logs are maintained & assessed
  • Identity Management controlled with MFA

Design & Process Controls

  • 2 Factor Authentication to protect identity
  • Role Based Access Controls (RBAC)
  • Software Development level Security protocols
  • Strong Password Policy with age limit
  • Risk/Vulnerability Assessment and Remediation
    • Automated & Manual Software Testing
    • Periodic Internal and 3rd party audits
  • Change Management Process
  • Process in place mitigate Security Incidents Security Training for Employees

Hosting & Infrastructure

  • Hosted on AWS DC in Mumbai in accordance with Data Localisation requirements in India
  • DC certified with security protocols ISO27001, ISO27017, ISO27018, SOC1/SOC2, PCI-DSS
  • Using Full Stack of Services by AWS to ensure data security & application performance - CloudTrail, Elastic Compute Cloud, Simple Storage Service, Relational Database Service , Identity and Access Management, Multi-Factor Authentication Config, CodeCommit, CloudFront & Many More

LIFETIME SUSTENANCE SUPPORT

Offered as SaaS; solution comes with our warranty to keep it updated & upgraded without client involvement

Technology Upgrades

Underlying technology & app are upgraded frequently to keep with changing needs & evolving tech landscape

Research & Development

Substantial portion of revenue is ear marked for R&D to build new features & functionalities to ease end user work

Domain & Tech Support

Team of Lawyers, Chartered Accountant, Company Secretaries & Engineers can be available on call

Support Services

Compliance Health Checks, Business Impact Analysis, Configuration & Operation Support Services on Demand

CLIENT TESTIMONIAL

MANOJ BHARGAVA (Sr. Vice President - Legal & Secretarial, Indiamart)

“Establishing a comprehensive compliance tool in a group spanned across 6 legal entities, having offices across the country is not easy without clear vision, consistent approach & agility to manoeuvre; Lawrbit could achieve this with our consistent support.

Having worked on many compliance & litigation solutions in past, what I liked is their easy user interface, seamless integration with Regulatory Intelligence & real time updates, analytical dashboards for the management.

The holistic approach of Lawrbit GCMS towards compliance; bucketing them in types, categories gives a comfort that we have control on compliance across the group. The team is proactive, helpful and has positive attitude towards our requests.”

Neeraj Arora (IndiaMart Intermesh Limited)

"Very User Friendly and very comprehensive Compliance Management Tool provided by Lawrbit. The dashboard is very elaborative. The reports are detailed and customized. The best part is Regulatory Updates, which are real time and with the impact compliance too. Compliance Certificate is an authentic and best report to be presented to the Management or the BODs"

Neeraj Arora

Arvind Kishor (Head – Legal & Compliance, Maersk GSC – India, China & Philippines)

"We spent almost 1 year evaluating every possible option available, including Big 4s; found Lawrbit’s delivery model & technology most compelling. They have gone in every detail around compliance nuances. We signed up during Covid period my worries doubled, but their implementation team (Global & Indian) did phenomenal job & went live within set timelines. Our teams across India, China & Philippines are happy with roll out and support provided during & post Go-Live"

Arvind Kishor
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