Procedure for Issuing Duplicate Copies of Authorisation under FTP

Harshita Verma

Harshita Verma

Published on: Apr 30, 2026

Megha Makharia

Updated on: Apr 30, 2026

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Introduction

Directorate General of Foreign Trade (DGFT) may issue a duplicate copy, of any Authorisation or permissions or License or Certificate issued under Foreign Trade Policy, upon a request made by the applicant, where a physical copy is lost or misplaced. Detailed provisions for making such request are covered under Handbook of Procedures (HBP), 2023.

Applicable Provisions

• Para 2.23, 2.24, 2.25, 2.26 and 2.27 of Handbook of Procedures (HBP), 2023.

Mandatory Requirements

1. Self-Declaration for obtaining duplicate copy of freely transferable Licenses/ Authorisation, must clearly specify:
   • Document is lost/ misplaced
   • Whether utilized or not
   • Undertaking to return original if found
2. Mandatory documents to be submitted, with the request for a duplicate copy:
   • Fee equal to 10% of duty saved or remaining duty credit
   • Copy of FIR reporting loss
   • Self- declaration indemnifying any potential revenue loss, due to issuance of such duplicate copy.

Procedure for Issuing Duplicate DGFT Authorisations

1. Submit Request for Duplicate Copy:
   Applicant must submit an application/ request in Appendix 2M, to concerned office, where the original license was issued, along with the following:
   • Fee equal to 10% of duty saved or remaining duty credit
   • Copy of FIR reporting loss
   • Self- declaration indemnifying any potential revenue loss, due to issuance of such duplicate copy.
2. Issuance and Validity:
   Regional Authority (RA) shall:
   • Examine the application submitted, by the applicant
   • Cancel the original license
   • Obtain a utilization report of the Authorisation, from Custom Authority, at port of registration, before issuing duplicate, for the remaining unutilized balance
   • Issue a duplicate copy of the Authorisation.

Note

• Duplicate Authorisation will remain valid only for the same period as the original period, and no request will be considered, after the expiry of the original validity.
• If an Authorisation is lost by a Government agency and a proof to this effect is submitted, documents as specified above are not required and revalidation will be granted for 06 months, from date of endorsement.